Free AP control
Vendor Bank-Change Verification Checklist
A calm, seven-step control for verifying ACH, wire, and other payment-detail changes before funds leave your business.
Preview
The checks to make before a bank change becomes a payment.
It's written for real AP work: a short, repeatable response to an ordinary-looking request that deserves an independent verification.
Included with the download
A final payment-release check so the update, documentation, and approval are all in place before the next payment runs.
- 1
Pause the change
Treat every ACH, wire, or payment-detail update as unverified, even when it looks familiar or urgent.
- 2
Compare it with the vendor master record
Note the requestor, email address, bank details, and invoice references that differ from the record already on file.
- 3
Call back independently
Use the phone number in your approved vendor record or contract—not any number supplied in the change request.
- 4
Confirm with an authorized contact
Ask the vendor contact to confirm the request and account details. An email reply alone is not proof.
- 5
Use a second reviewer
Require someone other than the request processor to review the documentation and approval.
- 6
Document what was verified
Save the request, callback date and time, verified contact, and approver with the vendor record.
- 7
Use your change hold
Follow your internal waiting period before releasing a payment to the new details, and escalate red flags.
When you're ready
Build a steadier AP routine, one guide at a time.
The checklist is a useful starting point. The AP Bundle lets you choose two practical guides for the process you want to strengthen next.
Built from practical accounts payable experience for small businesses that want a clear, documented response to vendor bank-change requests.